Successful ClearVantage Implementation at the California Medical Association
FOR IMMEDIATE RELEASE
7/3/2008 11:18:06 PM
Bethesda, Maryland - Euclid Technology (www.euclidtechnology.com), one of the nation’s leading providers of association management software (AMS), announced today the highly successful implementation of its premiere AMS solution, ClearVantage, at the California Medical Association (CMA), the largest state medical association in the country.
Located in Sacramento, the California Medical Association is a professional association representing approximately 35,000 physicians, residents, and medical students throughout the state of California. CMA is comprised of 39 component societies and over 120 employees at its parent division.
“We are a uniquely structured organization,” states Shirley Wtulich, CMA’s Director of Information Technology. “What sets CMA apart from some other associations internally is our complicated dues and billing process. Unlike the majority of organizations whose parent entity manages the billing for all of its separate divisions, CMA works from the bottom up, meaning that each component society bills and creates invoices for its respective county who, in turn, bills and invoices us. Consequently, one of the biggest challenges we faced in looking for an AMS was to find one that would actually be able to handle our intricate ways of doing business.”
“We had tried multiple vendors over the past ten years, all of whom were unable to successfully implement and tailor their software to our specific requirements,” continues Wtulich. “Needless to say, after all these attempts, both our staff and members were understandably skeptical about taking on another project that would cost thousands of dollars and could potentially fail. After 30 proposals and intense scrutiny of each AMS, one vendor and software solution came out on top above all the rest: Euclid Technology and ClearVantage. Our experience since then has confirmed that we absolutely made the right choice in selecting Euclid.”
Since “going live” with ClearVantage, one of the biggest benefits that CMA has experienced is the streamlining of its dues and billing process. “Euclid created a dues transmittal process through ClearVantage in which each of our 39 chapters can now submit their invoices to us directly in ‘batches.’ This batch management system gives us a built-in monitoring mechanism so that we can see exactly what each county or society is sending to us. We are now able to preview, post, and essentially filter out exactly what we need through ClearVantage and not through multiple databases, which we were previously accustomed to doing. On top of this, Euclid’s team was able to build a fully customized automatic error checking function. This function issues a unique ID for each member of our organization. With this added convenience, ClearVantage automatically validates that the right invoice is going to the correct member, effectively eliminating manual error/data checking and alleviating the stress that was once prevalent throughout our accounting department.”
The California Medical Association is also impressed by ClearVantage’s web functionality. “With ClearVantage Web, each member of our organization will be able to log in and have his or her own ‘personal space’ within the CMA website,” states Wtulich. “In addition, with ClearVantage’s online Chapter Leader Access System (CLAS), we are able to more efficiently communicate with the heads of each of our 39 societies while monitoring the activity of each individual component – all in real time.”
Ms. Wtulich highlights that the success of this project could not have come to fruition without Euclid’s outstanding project team. “From the start, it became quickly evident that Euclid’s team of experts was dedicated to the success of this project no matter what,” notes Wtulich. “From promptly answering all of our questions, to consistently developing the right solutions for our organization without impacting the agreements we had in the original contract, Euclid’s project members showed exceptional dedication in making sure all of our needs were met.”
“I am simply delighted by the smooth and successful implementation at the California Medical Association. It was a large and highly complex project – and we were able to achieve success in no small part because of the outstanding partnership that was forged between our team and the terrific, committed staff at CMA,” says Charlie Vinal, President and CEO of Euclid Technology. “I am enormously proud of the fact that we were able to implement our solution at CMA where other vendors had failed. Why? Because we took the time to listen to our client and work closely with them to ensure that the solution met their particular needs. It is our experienced team’s relentless commitment to our clients’ success, combined with our great software, that allows us to succeed where others fail. That is the Euclid way of doing business and that is why we are one of the fastest growing providers of AMS solutions in the country.”
About Euclid Technology:
Headquartered in Bethesda, Maryland, Euclid provides premier enterprise software solutions to associations and other member-centric organizations. Established in 1997, Euclid delivers superior products and services to such clients as: the District of Columbia Bar, the Infectious Diseases Society of America, the Food Allergy and Anaphylaxis Network, the Educational Theatre Association and more. To learn more about the products and services Euclid has to offer, please visit our website at http://www.euclidtechnology.com or call 301.657.8089.
About the California Medical Association:
Founded in 1856, the California Medical Association’s mission has always been to promote the science and art of medicine, protection of public health, and the betterment of the medical profession. Today, the California Medical Association has more than 35,000 physician members in all modes of practice and specialties representing the patients and physicians of California. The CMA advocates for patients on a broad range of health care issues. To find out more, visit CMA’s website at www.cmanet.org.
